Withdrawing from a Course or the College

Students who withdrew from a course and have attended 60% or less of the course will receive a “W”. Students who withdraw from a course and have attended more than 60% of the course will be issued a “WF”. The 60% attendance date for each term is posted on the Campus Calendar located online at www.ogeecheetech.edu.

Students who do not complete the official withdrawal process and simply stop attending classes will receive the grade they earn for the course. In certain cases, the Counselor or Registrar may act on behalf of the student in completing the withdrawal process. Typically, this would occur in cases involving death, serious injury or illness, or formal requests to do so.

Failure to attend classes does not constitute an official withdrawal. Students who fail to continue attending class and who do not officially withdraw from the course may be awarded failing grade by the instructor. The instructor must still report the last date the student attended or the last date of academic activity to comply with the Federal Refund Policy.

If a student is called to active duty during a semester, he/she will be issued a WM, Withdrew Military.

Ogeechee Technical College calculates earned Title IV federal fund amounts based on attendance. A student receiving Title IV federal funds, such as loans and the Pell Grant, and withdraws prior to attending sixty percent (60%) of the semester will only receive the earned amount.

Since choosing to drop a course is a serious academic decision that may affect a student’s progress towards a degree or a student’s financial aid status, a student should consult with the instructor of the course, the academic advisor, and a financial aid advisor before making this decision. Students who withdraw from all courses within a specific term will automatically be dropped from any course(s) which have a future beginning date within that same term.

Dual Enrollment Withdrawal Procedure

Dual Enrollment students must contact and work through their high school counselor if they wish to withdraw from an OTC course in which they are enrolled.

The high school counselor will notify the appropriate party at the college to initiate and finalize withdrawal from the course. The student will not be withdrawn without the high school counselor’s permission.

Exceptions

Hardship withdrawals
Medical or mental health withdrawals
Military withdrawals
Withdrawals during the first three days of the semester
Withdrawals taken in semesters before Fall Semester 2013
Withdrawals taken at other institutions

Hardship Withdrawals Procedure

A student who has an emergency that prevents him/her from completing all classes for that term may request a Hardship Withdrawal through the Withdrawal Exemption Committee.

Students must contact the Counseling and Retention Coordinator to withdraw them from all their current semester classes. Students are strongly encouraged to contact their instructors by phone and/or email to notify them of their intentions to withdraw.
Students must provide hardship documentation to the Withdrawal Exception Committee, including a letter from the student explaining the circumstances along with supporting documentation such as the following: for a death in the immediate family, a verifiable obituary; for a serious illness in the immediate family, documentation recommending withdrawal from a physician on the physician’s letterhead signed by the physician (documentation on a prescription pad is unacceptable); for a workplace change, documentation from the employer on the company’s letterhead.
The hardship withdrawal process cannot begin until both the students’ written permission and the supporting documentation have been received and verified.

Medical Withdrawal Procedure

A student who has an injury or illness that prevents the completion of all classes for that term may request a Medical Withdrawal through the Withdrawal Exemption Committee.

Students must contact the Counseling and Retention Coordinator to withdraw them from all their current semester classes. Students are strongly encouraged to contact their instructors by phone and/or email to notify them of their intention to withdraw.
Students must provide medical documentation recommending withdrawal from a physician on the physician’s letterhead signed by the physician (documentation on a prescription pad is unacceptable).
The Withdrawal Exception Committee will verify the authenticity of the physician’s letterhead.
The Counseling and Retention Coordinator is not permitted to discuss a student’s medical issues with instructors. (In some clinical programs, the student may subsequently be required to submit medical documentation to their program advisor or/and instructor prior to enrolling in future coursework as verification that the student is eligible to return to class.)
If the documentation proves to be untruthful, the College reserves the right not to grant the request or to revoke the withdrawal.

Military Withdrawal Procedure

A student who is called to active duty during a semester and cannot complete all courses for the semester may request a military withdrawal through the Withdrawal Exemption Committee.

Students must contact the Counseling and Retention Coordinator to withdraw them from all their current semester classes. Students are strongly encouraged to contact their instructors by phone and/or email to notify them of their intentions to withdraw.
Students must provide the appropriate military documentation to the Withdrawal Exception Committee, including a letter from the student explaining the circumstances.
The military withdrawal process cannot begin until both the student’s written permission and the supporting documentation have been received and verified.